Filters are a useful tool in order to organize your email inbox to prevent it from becoming too cluttered with unnecessary messages.

Recent changes will now add staff to the email distribution lists of any building they have admin access to in PowerSchool, so it may be helpful to set up filters to filter out these messages.

1) Firstly, log in to Gmail with your district email and password.

2) Then, click the symbol on the right side of the search bar near the top of the inbox, see the screenshot below where it is circled in red.

This will pop out a menu with a few fields you can fill in. For instance, you can filter messages from a specific sender, or with a certain subject line. 

3) To create a filter to catch school distribution lists, type the group email(s) you would like to filter on the "To" line with the word OR between each group, then hit the "Create Filter" button.

IMPORTANT: To prevent emails that are going to all staff from being caught in this filter, put "NOT (d118-staff@d118.org)" in the "Has the words" field

4) Finally, you have some options on how to handle the messages that fit these criteria.

4a) To not have them show up in your inbox, check the top box labeled "Skip the Inbox (Archive it)", and probably also want to mark them as read.

4b) You should also have it apply a label using the 4th checkbox, and use the dropdown to choose "New label...".

Then you can name the label whatever you would like so you can remember what types of emails are in it.

5) Finally, hit the blue "Create filter" button to apply the filter.

Contact your building tech assistant with questions or submit a ticket for further assistance.